Voucher Entry Types In Tally

• Voucher:-  Voucher is an internal document used in a company A/C payable department in order to collect and organize the necessary documentation and approvals before paying a vendor invoice. The voucher acts as a cover page to which the following will be attached.

Voucher invoice type in tally Exp9 there are 22 vouchers created in tally which are divided into three parts:-

1. Accounting Vouchers.

2. Inventory Vouchers.

3. Order Voucher.

• Accounting Voucher :-  All entries which you made in these given accounting vouchers is effect on your current accounting of your business.

• Contra voucher (F4) :- Used for cash and Bank entries and also funds transfer from one bank to another Bank . Balance transfer also.

• Payment Voucher (F5) :- Used for expenditure payment & payment to parties by cheques & cash.

• Sales Voucher (F8) :- Used for sales entries and sales invoice.

• Receipt Voucher (F6) :- Used for income and received to parties by cheques and cash.

• Journal Voucher (F7) :- Used for adjustable and transferable entries.

• Purchase Voucher (F9) :- Used for purchase entry / Invoice.

• Debit Notes (Ctrl+ F9) :- Used for purchase return entries.

• Credit Notes (Ctrl+ F8) :- Used for sales return entries.

• Reverse Journal (F10) :- Used for rectifying and wrong entry (Non accounting Vouchers.

• Memorandum Voucher (Ctrl+F10) :-Used for memorize and entry in tally.(It is Non accounting voucher).

• Contra Voucher (F4) :- Gateway of tally :-V :- F4 .

• Description :- Records funds / amount transfer between cash and bank or one Bank to Another bank A/C .

• Set Up :- In voucher entry mode press F12 contra configuration and set the following to “Yes”.

• Skip the date field during creation for faster entry. “Yes”

• Use Cr/Dr instead of To / By during Entry. “Yes”

• Warn on negative cash balance. “Yes”

• Show current balances of ledgers. “Yes”

• Show balances as on voucher date. “Yes”

• Show ledger final balance. “Yes”

• Use single entry mode for payment / receipt contra voucher.     “No”

Transaction for Contra:-

1. Withdraw money Rs 5,000 in UCO Bank.

2. Deposit Rs 10,000 in ICICI Bank A/C.

3. Transfer money Rs 1,500 from Axis Bank to S.B.I Bank A/C.

Contra voucher :-   F4 .

	Particular	Debit Rs	Credit Rs
Dr	Cash A/C
Cr	U.CO Bank A/C
	Narration :- withdraw money
Dr	Bank A/C
Cr	ICICI Cash A/C
	Narration :- Deposit money
Dr	S.B.I Bank A/C
Cr	Axis Bank A/C
	Narration :- Transfer from S.B.I to Axis Bank A/C

Receipt Voucher—F6

• Gateway of tally – V – F6 .

• Description :- Records all receipt cash/Bank A/C.

• Received cash / Bank by sundry debtor.

• Received amount against sales/ Income.

Receipt Voucher  No.................. , Date…………. , Day…………………

	Particular	Debit Rs	Credit Rs
Dr	Cash/Bank A/C
Cr	Sales A/C
Cr	Sundry debtors
Cr	Interest on….. , Income…., Commission received , Rent received. etc

Payment Voucher:- F5

Gateway of tally :- V:- F5.

• Description :- Records all bank and cash pant

• Payment to sundry creditor.

• Payment for Expenses & purchase

Payment Voucher No…… , Date………… , Day……….., (F2)

Dr	Expenses A/C
Dr	Sundry creditor A/C
Dr	Purchase A/C
Cr	Bank A/C
Cr	Cash A/C

.

Sales Voucher – F8.

Reference No…………… , Date……… , Day……………….. , (F2)

	Particular	Debit Rs	Credit Rs
Dr	Sundry debtor A/C
Cr	Sales A/C
Cr	Sales of stock/ Assets A/C

Narration :- ………………………………………………………………………………. .

Description :- Records all type of sales.

Note:- For all activating Voucher mode press (Ctrl+V)

Voucher mode means debit & credit.

Note:- For activating in voucher mode press (Ctrl+V).

Invoice mode means to show the sales details. As name of Item ,

Quantity , Rate per , Amounts.

Sales  No :…………..          (Item invoice “Alt+I) Date:…………….

Reference  No:……………. Day:………………

Party A/C Name:…………………………………………………………………………………… .

Sales  Ledger:……………………………………………………… .

Name of Item	Quantity	Rate per	Amount

Narration :-…………………………………………………………………………………… .

Sales  No :…………...        (Accounting invoice “Alt+I) Date:…………….

Reference  No:……………. Day:………………

Party A/C Name:…………………………………………………………………………………… .

Particulars	Rate per	Amount

Narration:-…………………………………………………………………………………………….

Credit Note Voucher-(Ctrl+F8)

Description:- If customer return stock that was incorrectly supplied.

• Set Up :- For activation :- GOT menu :- F11  :- F1.

•  Invoicing :-

• Use debit & Credit Notes : “Yes” .

• Record credit notes in invoice mode : “Yes” .

• Record debit notes in invoice mode : “Yes” .

	Particular	Debit Rs	Credit Rs
Dr	Sales return  A/C
Cr	Sundry debtors

Narration ………………………………………………………………………………………… .

Credit Note No:………………….. .

Original invoice No:………… , Date:……………… .

Party A/C Name :………………………………………………………… . 

Sales A/C (Ledger):-…………………………………………………………… .

Name of Items	Quantity	Rate Per	Amount

Credit Note No:…………………………………

Original Invoice no:………………….. , Date:……………………

Party A/C Name:……………………………………………………….. .

Particular	Amount
Sales A/C

Narration:………………………………………………………………………………

Purchase Voucher (F9)

	Particular	Debit	Credit
Dr	Purchase  A/C
Dr	Purchase of stock/Assets  A/C
Cr	Sundry Creditor

Narration:………………………………………………………………………………………

• Debit Note:- (Ctrl+F9) .

	Particular	Debit	Credit
Dr	Sundry Creditor
Cr	Purchase  return

              Narration:……………………………………………………………………………………

	Payment Voucher	F5	By/Dr:- Expenses/Credit/Purchase
			To/Cr:- Cash/Bank A/C
	Receipt Voucher	F6	By/Cr:- Cash Bank A/C
			To/cr:- Income / Sales / debtors A/c
3.	Sales voucher	F8	By/Dr:- Sundry debtors A/c
			To/cr:- Sales a/c
4.	Credit note voucher	Ctrl	By/Dr :- Sales return a/c
		+ F8	To/Cr:- sundry debtors A/c
5.	Purchase voucher	F9	By/Dr :- Purchase A/c
			To/Cr :- Sundry creditor A/c
6.	Debit Note voucher	Ctrl	By/Dr :- Sundry creditor A/c
		+F9	To/Cr :- Purchase return A/c
Contra Voucher   :-F4
A.	Deposite	Dr-	Bank a/c
		Cr-	Cash a/c
B.	Withdraw	Dr-	Cash A/c
		Cr-	Bank A/c
C.	Transfer	Dr-	One Bank
		Cr-	Another Bank